When booking your hotel through Concur or CalTravelStore, and you find a hotel at the state rate or when you find a hotel at higher rate that has been approved in advance (You have an approved STD255C). This 'alias' number is indistinguishable from an ordinary credit card number and once the transaction is complete, the VCN is inactive for new charges.

The unique number is generated digitally during the reservation process and passed to the hotel through a virtual process, issuing a credit card authorization form via fax or email to the hotel. VCN’s are authorized for a specified transaction amount (typically room and tax), a specific merchant, and a range of dates. Just like a traditional credit card number, but without the physical card, VCN’s are transaction specific. VCN’s are a 16-digit card number issued under the terms of our contract with Citibank that will be used to pay for hotel room charges, taxes, resort fees (if applicable) and hotel parking (if applicable). Ease of use for travelers – the virtual payment is seamlessly integrated in the online booking tool and automatically sent over during the reservation process.Enhanced spend data appended to every transaction, including traveler name and optional accounting/billing codes at the time of deployment. Increases efficiency through automatic reconciliation of the central billed travel account and customized reporting.Mitigates exposure to payment fraud – VCN’s are only good for a limited time, at a specific hotel, for a specific traveler, and tied to a check-in and check-out date, as well as other specific criteria.Reduces the need for, and the amount of, travel advances, travel expense claims and the recoupment process.Solves a payment challenge for those without credit cards, as well as a solution for infrequent travelers.Relieves travelers from “floating” the cost of business-related travel on their personal credit cards and waiting for reimbursement.Eliminates the need for corporate or individual travel cards issued directly to the employee/traveler.

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